Invite Management & Checkin for University Graduation Ceremonies

An end-to-end solutions for ceremony e-invite creation, distribution and secure on-day attendee check-in.

Over the years we've worked closely with many prominent university's providing streamlined, insightful and secure solution for managing their graduation ceremony ticketing and on-day checkin process.

Easy and efficient graduation ceremony check-in

Pre-event registration data and e-invite management - We work closely with the university team to provide support with all aspects of the pre-event administration process. This includes:

Student and guest(s) e-invites managed directly via the Qflow event web dashboard

Registration data - formatting of student and guest output data in preparation for e-invite distribution.

E-invite design consultation including university branding, personalised inserts (name, ceremony location & time, seat numbers, student number etc) and unique-to-guest scan QR codes.

E-invite delivery management and delivery report monitoring - mobile friendly e-invites distributed to a student's university and personal email inboxes.

Plus many more time saving features...
Full list of Qflow e-invite features

On-day checkin management with the Qflow checkin app for smart devices and custom Qflow laser scanners

Checkin team have the ability to securely and quickly scan students and their guests into the venue.

The Qflow checkin automatically flags and restricts entry of all duplicate e-invites.

Easily set up and manage restricted entry access points.

Monitor in-venue attendee figures in real time.

Access and download real time attendee reports to be used in preparation for student graduation award ceremony walk.

Full list of Qflow e-invite features

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More Success Stories

Invites + Check-in

Invites + check-in

Invites / tickets + check-in your guests!
  • Unlimited devices
  • Unlimited events
  • Scans all barcode types
  • Add barcodes + RSVP to invites
  • NFC supported
  • Send as PDF or HTML email
Learn moreAll features
White label + API

White label + API

Ticketing or events company?
  • Branded check-in app
  • Branded web control panel
  • Manage your own users
  • Link to your ticketing system
  • Create your own solution
  • REST API and developer tools
Learn moreAll features
On-site services

On-site services

Hire dedicated barcode scanners
  • Ruggedized barcode scanners
  • Remote or on-site support
  • Badge printing
  • Custom solutions
  • Dedicated account manager
  • Branded NFC solutions
Learn moreAll features

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"We used Qflow for events and their scanners for the first time at our event in central London. It made the process of checking-in over 2000 delegates so much faster. The whole process from start to finish was simple and user friendly and I always felt supported"
Rachel Howard - Events Team
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"From start to finish Qflow for events was amazing. They helped make our event run smooth and the peace of mind I had from working with them was invaluable! Would highly recommend this service"
Tanya Anastasiadis - Producer Guardian Live Productions
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“We worked closely with Qflow for events to deploy a ticket scanning solution for the Ice Rink at Winter Wonderland this season. We found the Qflow for events scanners to be very user-friendly, highly functional and provided us real-time insight on session activity at our fingertips.”
Simon Poon - VP, Global Development WME | IMG
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“The admissions process this year went exceptionally smooth, giving our visitors a great first impression of the Show. We would highly recommend this system for any event.”
Ghislaine Fletcher
Head of Event Production
The Southport Flower Show
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"Our main issues on the door used to be surge periods, especially during our sold out events. With Qflow for events scanners we now maintain and control the entrance flow with ease. The door girls can’t live without it now!"
Paul Jack
Co-founder LWE / Printworks London
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"The responsiveness and efficiency of the scanners meant that we barely had a queue even during busy periods, leaving attendees free to get on with enjoying the event."
Ben Horton
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